Task Analysis Timelines, Training, and Sustainability

Task Timelines and Training

A. Tasks & Priorities (http://www.lep-net.org/)

Our timeline for the four task categories includes sub-tasks, coordinating personnel, and periods of peak activity (Table 2). We have already set up the network, including the data portal with all 29 collections (SCAN) and a project website. We have established protocols for digitization and high-resolution imaging and created Darwin Core archives for aggregators to harvest (see Data Management Plan). The priority is Task-One (T1) implementing LepNet-consensus standards we have in place for digitization and imaging protocols, and database interoperability. The remaining Tasks (T2-T4) are all activities that utilize data records and or images, including our education program (LepXPLOR).

Table 2. Task Priorities over four years, divided into two periods per year (Jul = July-December, Jan = January to June). Persons listed under Responsibility will provide oversight for both coordination and assessment of the activity. Darker colored cells reflect greater effort.

B. Training-Information Exchange Plan for Participants and Students

Based on the digitizing workforce documented for the SCAN TCN, we anticipate over 600 undergraduate students and volunteers will be involved in digitization and high-resolution imaging activities. We expect several hundred additional volunteers to be involved with smartphone imaging. Thus, training and task assessment are critical to the success of LepNet. We support local collections staff to: 1) train digitization personnel 2), build and annotate online data, 3) develop and continuously refine digitization protocols, and 4) make all training documents available on our project website and iDgiBio. LepNet will extend the availability of the webinars to other TCNs by hosting recorded virtual courses around topics of general interest. Topics include digitizing best practices, imaging, georeferencing, best practices for collecting Lepidoptera, and utilizing LepNet for research. Videoconferencing will be used for routine network-level communications and training (e.g., Skype and Adobe Connect). Bottom-up community capacity building in LepNet will be an ongoing dialogue, where information can be disseminated rapidly, and new informatics features and digitization practices are readily incorporated into the network workflow.

Although the majority of training will be remote, in-person meetings are essential to acquire a sense of community and understanding. We will hold an all-hands meeting during the second project monthto address community-wide goals, special needs, challenges, workflow and communication processes, taxonomic views, and to prioritize digitization efforts to maximize impact and TCN-wide coordination. LepNet will engage all members in iDigBio workshops, webinars, interest groups, and training. Annual gatherings at venues such as the Entomological Collections Network [102]and The Lepidopterists’ Society [103]meetings will provide robust venues to promote LepNet products and practices within the network and with other communities. We will host working group meetings at annual Entomological Collections Network meetings to present “best practices” and strategies for long-term sustainability.

102. Entomological Collections Network, ECN. 2014.

103. Society, L., LepSoc. 2014.

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